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Additional Wedding Information & Services

Wedding Fees

Our wedding deposit holds a specific date and 50% of the deposit is non-refundable unless we book another wedding for that date (we only book one wedding per day). The wedding fee is included in our package prices. The fee covers: the resources of the Events Team in helping plan and coordinate your event; the venue for your ceremony; the function room or restaurant for dinner; the set up and take down of your function; the use of tables, chairs, white linens and the use of the dance floor if required (maximum 40 people); staffing of your event. It also includes the Room Block, BC Marriage Commissioner fees and booking, basic West Coast décor, menu planning and wine pairing. Wedding fees are subject to TAX

 

Accommodations

Our Lodge provides a selection of accommodations for all your needs, including self contained cottages for families. The accommodations for your group will be contracted and we do require half of your guests to stay with us for a minimum of two nights; a discounted rate for your guests is included in the package. Once we create a contract, we will give you a group code for your guests to use when booking. Please advise them to use the code to book on line or call directly. Our toll free reservations line is open from 7:30 am to 11:00 pm daily at 1.877.844.7873.

Minimum Requirements

Food and Beverage minimums apply and are based on number of guests. Minimums exclude applicable taxes of 5% GST, 7% PST & 20% service charge (taxes may change in accordance with Government regulations). There is also a minimum requirement of rooms that must be booked by your wedding party. Please consult our Event and Group Sales Manager for specific minimum requirements at events@longbeachlodgeresort.com.


Deposits

  • Elopement Package $1000
  • Intimate Wedding Package $2000
  • Eat. Drink. And Be Married.  Package $2000



Ceremony

Only one wedding is booked per day. Exchange your vows in the breeze on spectacular Cox Bay beach, or on our beachfront patio. Your ceremony can also take place in the Great Room, which is a warm and inviting space that features a large wood burning fireplace and views of the rolling waves. Please note that the ceremonies we host are standing ceremonies, chairs are not provided (local rentals are available for outdoor weddings, arrangements are the responsibility of the convener). Ceremonies in the Great Room are not private, as the space is always open to guests of the Lodge. We will provide a registry signing table and chair, and witnesses if needed. Our maximum capacity for indoor ceremonies is 50 people. Your number of guests for the ceremony must not exceed the number attending the reception.

Reception

Our cuisine features simple, natural and unpretentious fare to suit any taste. Our Chef will go out of his way to ensure his creations are memorable and delicious. We can provide a champagne reception with canapés following the ceremony for you and your guests if desired.

Your indoor dinner reception for over 16 people will take place in our private function room. Amenities available feature a surround sound system, dance floor (maximum 40 people), LCD projector and screen for slide shows, and West Coast table décor. We offer plated dinner service, menus start at $55 per person. Dinners for groups over 16 start at 5:30 pm in our private space.

Should your reception involve music and dancing in the function room, we ask that the music is turned down by 11:00 pm and off by 12:00 am for the comfort of our other guests, and that the room is vacated by 12:00 am. If we receive guest complaints due to excessive noise from the wedding party, the convener will be responsible for the room charge of the particular guest.

Specific rooms in the Lodge must be booked with the Eat. Drink. And Be Married Package.

Please ask about options for a patio reception.

Menu and Wine Selection

All food and beverage must be supplied by Long Beach Lodge Resort and meet a minimum catering requirement based on the number of guests attending your wedding. Our kitchen works with the freshest local seafood, meats and produce to create a menu suited to your tastes. Our local and seasonal culinary creations will add a memorable touch to your perfect day. If you have a specific ingredient or menu option that you would like us to work with we will do our best to do so. In addition, we take into consideration allergies and dietary restrictions of your guests.

We have an array of BC and international wines that paired with the meals of choice will satisfy the finest gourmet. We are happy to assist you in choosing the appropriate wine selections for your menu. Wine starts at $35 per bottle. Please note that we do not offer corkage.

Cakes

With your direction, our in-house Pastry Chef can create an elegant wedding cake. Cakes start at $40 for two people, and are an additional $7 per person for a larger cake. Should you prefer to provide your own cake there will be a cutting and plating fee of $3 per person.

Signage and Decorations

All signage and decorations must be pre-approved by the management of Long Beach Lodge Resort.

Event Guarantees

Long Beach Lodge Resort will require a guaranteed number of guests two weeks prior to the event. We also require your guests’ menu choices confirmed two weeks prior.

Payment

The wedding deposit will be required at the time of contract signing to reserve your wedding date. 50% of the deposit is non-refundable unless we are able to book another wedding for that date. For bookings requiring a room block, a room block deposit is included in the wedding fee. Rooms in the block that are not picked up by your guests will be released into general inventory 30-60 days prior to your event, depending on season. A down payment of the first night and tax for all rooms booked by your guests will be due upon room reservation.

We require 50% of estimated food and beverage costs 30 days prior to your event. The final invoice will be due at the end of the function and will include 20% service charge on the net amount of the food and beverage invoice.

Cancellation

All cancellations must be made in writing. Cancellations on your guests’ accommodations received 7 days prior to the scheduled date will receive a refund on the deposit less a $20 cancellation fee per room booked. If accommodations are cancelled in one week of the scheduled arrival the deposits will be forfeited.

50% of wedding fees are non-refundable unless we are able to book another wedding on the same date. Cancellations for Master Accounts are included in your contract.

Deliveries

Long Beach Lodge Resort will assist in the handling of boxes and packages. As there is limited storage on the property we are unable to accept shipments earlier than two days prior to your event. Please coordinate the pick up of items immediately following your event as the resort is not responsible for damage or loss of any articles left on the premises during or following your event. We are also able to deliver welcome packages to your guests for $3 per delivery.

Younger Attendees

Long Beach Lodge welcomes young guests at all times. If you feel that your younger guests may not be interested in attending the reception we would be happy to recommend a baby sitter to supervise the children during the event. Babysitting fees are $15 an hour, maximum four children per sitter depending on age. Children under the age of 12 are welcome to order from the children’s menu.

Confetti and Rice

Please advise your guests that there will be a cleaning charge of $250 for showers of confetti, rice, or anything of this matter. This applies to the inside and outside areas of the property.

Guest Rooms

For the comfort of all lodge guests, private parties in guest rooms are not permitted. If we receive guest complaints due to excessive noise from a guest room, the convener will be responsible for the room charge of the particular guest.

BC Marriage Regulations

A Marriage License must be obtained by the bride and groom before the wedding. This license is available at any Municipal Office in BC for $100 Canadian, and is valid for 3 months from the date of purchase. Local Marriage Commissioners are available to perform your ceremony and the booking for your date is included in the package.

Flowers

For your wedding flowers we contract Mathieu of Crab Apple Floral: www.crabapplefloral.com or 250.725.2911. A wedding form must be filled out online for your bouquet and boutonnière. If you would like to order extra flowers, please discuss options and payment with Crab Apple directly. Flowers must be ordered no later than 30 days prior to your event.

Music and Musicians

There are several options for musicians to enhance the ceremony and / or reception of your special day. Walk down the aisle to the Celtic rhythm of a Scottish bagpiper, live acoustic music or the traditional melody of the Wedding March. We are able to play an iPod for the ceremony inside. For a beach or patio wedding we suggest live music, as recorded music can not be heard over the sound of the ocean. An iPod is also what we suggest you bring for your reception.

Photography

Choose the ideal photography style for your personal tastes and budget. We recommend perusing websites and contacting the photographers directly to determine if they are the right fit. You are responsible for booking and paying the photographer of your choice.

Pamper Yourself!

Tofino offers a variety of services to ensure that you feel beautiful and relaxed on your special day. There are a number of spa facilities, hair salons, makeup artists and estheticians in the area. Please request the local’s contact sheet for contact information (please note, booking and paying for these services are the responsibility of the bridal party).

Please do not hesitate to contact our Events & Group Sales department with any questions you may have...  events@longbeachlodgeresort.com  or  1.877.844.7873.